The Administrative Assistant provides confidential administrative support to the President & General Manager and the Board of Directors. This full-time, non-exempt position coordinates schedules, communications, records, meetings, projects, and administrative follow-up while supporting human resources and Board-related functions in collaboration with management and accounting.
Accountabilities
- Prepare meeting notes, correspondence, reports, presentations, notices, and internal communications.
- Coordinate calendars, meetings, appointments, Board and committee materials, and meeting support.
- Maintain organized and confidential executive, administrative, HR, and Board records.
- Track priorities, deadlines, follow-up items, reporting requirements, and assigned projects.
- Coordinate recruitment, interview scheduling, onboarding, offboarding, and handbook or job-description updates.
- Support office services, supplies, technology coordination, public outreach, and special projects as assigned.
- Display professionalism, discretion, accuracy, follow-through, and good communication with staff and stakeholders.
Minimum Qualifications and Requirements
- Education:
- Associate degree, bachelor’s degree, or equivalent training and experience preferred
- Certification:
- Certified Notary Public or ability to obtain certification; valid Arizona driver’s license
- Experience:
- Five or more years of administrative experience preferred
- Computer Skills:
- Microsoft Office Suite and standard office technology; SharePoint and Teams a plus
- Employment Status:
- Full-time, non-exempt, benefits eligible
- Hours:
- In office Monday-Friday, 7:30 a.m.-4:30 p.m.; no remote work
- Citizenship:
- Must provide documentation showing U.S. Citizenship or the right to work
- Language:
- Proficient in reading, writing, and speaking English
Knowledge, Skills, and Work Environment
The highest duties of this position are confidentiality, accuracy, completeness, professional judgment, and good communication. Skills include attention to detail, timely follow-through, business writing, grammar, records organization, understanding oral and written instructions, and professional communication. Knowledge of open meeting and public record requirements is preferred. Work is primarily office-based and requires sitting for extended periods, reading computer screens and small print, using a keyboard, communicating verbally and in writing, and frequently lifting up to 10 pounds and occasionally lifting 25 pounds.
Conditions of Hire
- Must pass a medical examination to ensure fitness for the job.
- Must pass drug and alcohol screening.
- Receive positive regular performance evaluations from supervisors.
How to Apply:
Please send a letter of interest to admintemp@communitywater.com.
Community Water Company is an at-will employer. Revised